Administrative Coordinator - Sales Department, Windsor, CA

Business Operations Coordinator I - Windsor
Wyndham Destinations is the world's largest vacation ownership company with an impressive list of world-renowned destinations. We've grown and excelled by remaining true to our corporate values of integrity, accountability and exceptional customer service. It is the strong values and Count On Me! service promise of being respectful, being responsive and delivering great experiences exhibited by our team that continues to set us apart from the rest. Wyndham Destinations Windsor is currently looking for a driven Business Operations Coordinator to join our upbeat and fast-paced sales center.
Responsibilities/Job Duties:
Preparation of Timeshare Sales Contracts for Sales Department and Property Owners.
Maintain Owner Information.
Prepare and balance cash and deposits for Contracts Department.
Provides information for Sales Department as necessary.
Assist Contract Supervisor in support of Sales Staff.
Preparation and maintenance of legal documents.
General office work and other duties as assigned.
Assist property owners with contract questions or concerns.
Assist with Tour reception check-ins.
Data Entry.
Phone Support.
Stock contract supplies, prepare folders, and copy necessary forms.
Assist with all accounting duties to include, a/p, gifting, reconciliations, contract processing and month end close.
Coding of Accounts Payable Invoices, obtaining appropriate approvals, and forwarding of invoices to accounts payable.
Assist with Month-end inventory reconciliation and related month end processing.
Office Supply order placement and distribution.
Candidate will be cross trained to assist in other areas as needed.
Must be able to work all weekends (both Saturday and Sunday) and holidays.
Timeshare, Escrow or Mortgage Loan Processing experience preferred.
High School diploma or equivalent.
Scheduling flexibility due to business demands.
Ability to multi-task in a fast paced environment.
Computer experience including MS Office (Word & Excel) required.
Problem solving and great communication skills.
Ability to handle multiple assignments and projects effectively.
Great attitude and willingness to help and assist co-workers.
Must be able to maintain the highest level of confidentiality.
Accurate and expedient proofreading ability.
Self-motivated to set priorities and work with limited direction/supervision.
People skills a must, with ability to adapt to constant change.
Professional business appearance, positive and upbeat attitude and effective communication skills.
Previous experience in these positions helpful: administrative assistant, escrow, clerical, sales coordinator/coordination, customer service, sales support, contracts administration, property management, funding, accounting/accountant, hotel, hospitality.

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