Office Manager
Redwood Empire Schools' Insurance Group (RESIG) Redwood Empire Schools' Insurance Group (RESIG) Windsor, CA Windsor, CA Full-time Full-time $91,075 - $116,238 a year $91,075 - $116,238 a year 9 days ago 9 days ago 9 days ago OFFICE MANAGER (EXEMPT POSITION) Redwood Empire Schools' Insurance Group (RESIG) has proudly supported the efforts of its member districts in the education of the children in the community since 1979.
RESIG is dedicated to providing quality, cost effective risk management programs and services to the public school districts of Sonoma County.
CLASSIFICATION:
OFFICE MANAGER ANNUAL SALARY:
Salary Range:
$91,075 - $116,238 STARTING SALARY:
COMMENSURATE WITH QUALIFICATIONS & EXPERIENCE TERMS:
Full Time - 12 Month Position Subject to one-year probationary period
Benefits:
MANDATORY PARTICIPATION FOR MEDICAL BENEFITS.
Employee/dependent medical (80% Employer/20% Employee); employer paid dental, vision, life insurance, short term/long term disability; employee/employer paid retirement (CalPERS); vacation and sick leave.
(RESIG does not pay into Social Security or SDI--State Disability).
SUBMISSION DEADLINE:
Friday, August 18, 2023, at 4:
30 p.
m.
Definition Under the general direction of the Executive Director, the Office Manager supervises and coordinates the operations and activities of the RESIG office and supervises the clerical/receptionist position(s) in the Administration Department.
Provides independent support to the Executive Director by performing a wide variety of complex, confidential, and highly responsible administrative and office management duties.
In accordance with the Brown Act, prepares, posts, and distributes agenda materials for board meetings in addition to attending the meetings; takes, develops, and maintains the minutes.
Manages RESIG's building projects and maintenance and ensures the overall operations of the organization.
This position requires successful execution and management of a variety of complex projects, from inception to completion, while exercising independent judgement.
Principal Job Duties Responsible for ensuring the efficient operation and management of the office facilities, equipment, building maintenance and projects.
Directs and manages multiple vendors, contractors, project managers and experts on various facilities and building projects including the bidding process and budget.
Provides support to the Executive Director and Program Managers to ensure the smooth operation of the organization.
Prepares agendas, organizes meetings, and communication with RESIG Staff, Board Members, and Member Districts.
Manages complex, confidential, and highly responsible, administrative and office duties while exercising independent judgment.
Responsible for approval of project quotes and implementation up to $15,000.
Directs and supervises, trains, completes regular performance evaluations, plans for improvement and/or disciplinary action of the clerical/receptionist position(s).
Develops, implements, and manages departmental goals, objectives, and budget.
Directs, supervises, and trains the on-site IT Assistant in the management of RESIG's website and daily IT activities and projects.
Develops, posts, and distributes agenda materials for meetings of the Executive Committee and Board of Directors in a timely manner and maintains records in accordance with the Brown Act.
Records, develops, and maintains minutes of Executive Committee and Board Meetings.
Maintains various facility software systems (i.
e.
, HVAC and Alarm systems).
Addresses complex questions or concerns from the public and staff.
Develops and maintains JPA Accreditations.
Maintains organizational Policies & Procedures manual, JPA Agreement & Bylaws; distributes updates to RESIG Staff and Member Districts.
Conducts a variety of complex research, processes, and projects.
Manages the recruitment process of RESIG Staff.
Participates in interviews, makes recommendations during the selection process of potential employees.
Maintains confidentiality both verbal and written.
Provides direction regarding maintenance of permanent records and appropriate retention and destruction of records.
Compiles new member information from various RESIG Departments and tracking of members in RESIG Programs.
Develops, implements, and maintains RESIG's Building Maintenance Program.
Work closely with management to develop and maintain RESIG job descriptions.
Research, purchases, and coordinates the installation of equipment and appliances.
Coordinates, schedules, and organizes events, meetings, and conferences.
Set and/or adjust schedule, as needed, for meetings, trainings, conferences, and other work-related events.
Directs the Business Department in the absence of the Business Manager.
Manage RESIG operations in the absence of the Executive Director, as needed.
Performs other duties as assigned.
Knowledge and Skills RESIG functions, policies, rules, regulations, goals and objectives sufficiently to independently answer questions, prioritize issues, and resolve complaints from staff and public.
Strong human relation skills to communicate sensitive and confidential information.
Proper Standard English usage, grammar, vocabulary, spelling, punctuation, and proofreading skills.
Office methods and equipment, filing systems, telephone techniques, letter and report writing, and well-developed computer skills required in Windows-based applications.
Ability to Learn, interpret, and apply specific rules, laws, and policies necessary and apply them with good judgment in a variety of procedural situations.
Represent RESIG in a manner consistent with the policies, practices, and procedures of the organization.
Analyze situations and develop an effective course of action independently or from verbal and written direction.
Coordinate and perform complex, confidential, and highly responsible administrative and office management duties.
Collaborate with other staff members of varying levels to accomplish projects.
Establish and maintain cooperative relationships with peers, managers, and those contacted in the course of work.
Coordinate calendars and projects with management.
Supervise staff in a manner that encourages high morale and efficiency.
Hire, supervise, train, discipline and regularly evaluate staff.
Maintain procedural systems and controls and establish work priorities.
Maintain confidential and sensitive information.
Plan, organize and produce work in order to meet schedules, timelines, and multiple deadlines.
Independently and effectively organize, prioritize workload with frequent interruptions.
Communicate effectively, both verbally and in writing.
Attend conferences, off-site trainings, seminars, and other work-related events.
Working Conditions Work with office equipment and computerized workstations which involves repetitive arm and hand movement.
Work while sitting, standing, bending, stooping, squatting, kneeling, and climbing.
Lift and carry up to 25 pounds.
Must provide means of transportation.
Must provide proof of a valid California driver's license and California vehicle insurance.
Frequently travel to various schools, vendors, meeting sites, and conferences.
Experience and Education Minimum of four (4) years of increasingly responsible administrative or office management experience.
High school diploma or equivalent required; college degree or additional coursework in the field of Business, Human Resources or related field is preferred.
Possession of a Human Resources certificate is desirable.
Supervisory experience sufficient to hire, train, supervise, evaluate, and discipline team.
Experience with the public sector or public schools is desirable.
Application:
For application materials, please refer to RESIG's website at www.
resig.
org.
Submission Deadline:
Friday, August 18, 2023, at 4:
30 p.
m.
Candidates must deliver by email to email protected :
a cover letter, completed application, and resume of experience.
Examination Process:
The examination of this classification will consist of:
1.
Evaluation of the application material submitted.
(Incomplete submission packets will be rejected.
) 2.
Qualified applicants will be asked to attend an in-person interview and successfully complete a Basic Skills Test on Monday, August 28, 2023.
Finalists will be asked to attend an in-person interview on Wednesday, August 30, 2023.
Finalists will also be required to provide three current letters of reference during this visit.
General Information Successful applicant must be fingerprinted, and a satisfactory Department of Justice records check must be received prior to employment.
Per Government Codes 3100-3109 all public employees are disaster service workers subject to such disaster service activities as may be assigned to them by their superiors or by law.
All disaster service workers shall, before they enter upon the duties of their employment, take and subscribe to the oath or affirmation required by the Government Code.
In case of an emergency or disaster, public employees are required by law to respond to the disaster when so assigned.
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION/TITLE IX EMPLOYER Job Type:
Full-time Pay:
$91,075.
00 - $116,238.
00 per year
Benefits:
Dental insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Professional development assistance Retirement plan Tuition reimbursement Vision insurance Schedule:
8 hour shift Day shift Ability to commute/relocate:
Windsor, CA 95492:
Reliably commute or planning to relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
RESIG is dedicated to providing quality, cost effective risk management programs and services to the public school districts of Sonoma County.
CLASSIFICATION:
OFFICE MANAGER ANNUAL SALARY:
Salary Range:
$91,075 - $116,238 STARTING SALARY:
COMMENSURATE WITH QUALIFICATIONS & EXPERIENCE TERMS:
Full Time - 12 Month Position Subject to one-year probationary period
Benefits:
MANDATORY PARTICIPATION FOR MEDICAL BENEFITS.
Employee/dependent medical (80% Employer/20% Employee); employer paid dental, vision, life insurance, short term/long term disability; employee/employer paid retirement (CalPERS); vacation and sick leave.
(RESIG does not pay into Social Security or SDI--State Disability).
SUBMISSION DEADLINE:
Friday, August 18, 2023, at 4:
30 p.
m.
Definition Under the general direction of the Executive Director, the Office Manager supervises and coordinates the operations and activities of the RESIG office and supervises the clerical/receptionist position(s) in the Administration Department.
Provides independent support to the Executive Director by performing a wide variety of complex, confidential, and highly responsible administrative and office management duties.
In accordance with the Brown Act, prepares, posts, and distributes agenda materials for board meetings in addition to attending the meetings; takes, develops, and maintains the minutes.
Manages RESIG's building projects and maintenance and ensures the overall operations of the organization.
This position requires successful execution and management of a variety of complex projects, from inception to completion, while exercising independent judgement.
Principal Job Duties Responsible for ensuring the efficient operation and management of the office facilities, equipment, building maintenance and projects.
Directs and manages multiple vendors, contractors, project managers and experts on various facilities and building projects including the bidding process and budget.
Provides support to the Executive Director and Program Managers to ensure the smooth operation of the organization.
Prepares agendas, organizes meetings, and communication with RESIG Staff, Board Members, and Member Districts.
Manages complex, confidential, and highly responsible, administrative and office duties while exercising independent judgment.
Responsible for approval of project quotes and implementation up to $15,000.
Directs and supervises, trains, completes regular performance evaluations, plans for improvement and/or disciplinary action of the clerical/receptionist position(s).
Develops, implements, and manages departmental goals, objectives, and budget.
Directs, supervises, and trains the on-site IT Assistant in the management of RESIG's website and daily IT activities and projects.
Develops, posts, and distributes agenda materials for meetings of the Executive Committee and Board of Directors in a timely manner and maintains records in accordance with the Brown Act.
Records, develops, and maintains minutes of Executive Committee and Board Meetings.
Maintains various facility software systems (i.
e.
, HVAC and Alarm systems).
Addresses complex questions or concerns from the public and staff.
Develops and maintains JPA Accreditations.
Maintains organizational Policies & Procedures manual, JPA Agreement & Bylaws; distributes updates to RESIG Staff and Member Districts.
Conducts a variety of complex research, processes, and projects.
Manages the recruitment process of RESIG Staff.
Participates in interviews, makes recommendations during the selection process of potential employees.
Maintains confidentiality both verbal and written.
Provides direction regarding maintenance of permanent records and appropriate retention and destruction of records.
Compiles new member information from various RESIG Departments and tracking of members in RESIG Programs.
Develops, implements, and maintains RESIG's Building Maintenance Program.
Work closely with management to develop and maintain RESIG job descriptions.
Research, purchases, and coordinates the installation of equipment and appliances.
Coordinates, schedules, and organizes events, meetings, and conferences.
Set and/or adjust schedule, as needed, for meetings, trainings, conferences, and other work-related events.
Directs the Business Department in the absence of the Business Manager.
Manage RESIG operations in the absence of the Executive Director, as needed.
Performs other duties as assigned.
Knowledge and Skills RESIG functions, policies, rules, regulations, goals and objectives sufficiently to independently answer questions, prioritize issues, and resolve complaints from staff and public.
Strong human relation skills to communicate sensitive and confidential information.
Proper Standard English usage, grammar, vocabulary, spelling, punctuation, and proofreading skills.
Office methods and equipment, filing systems, telephone techniques, letter and report writing, and well-developed computer skills required in Windows-based applications.
Ability to Learn, interpret, and apply specific rules, laws, and policies necessary and apply them with good judgment in a variety of procedural situations.
Represent RESIG in a manner consistent with the policies, practices, and procedures of the organization.
Analyze situations and develop an effective course of action independently or from verbal and written direction.
Coordinate and perform complex, confidential, and highly responsible administrative and office management duties.
Collaborate with other staff members of varying levels to accomplish projects.
Establish and maintain cooperative relationships with peers, managers, and those contacted in the course of work.
Coordinate calendars and projects with management.
Supervise staff in a manner that encourages high morale and efficiency.
Hire, supervise, train, discipline and regularly evaluate staff.
Maintain procedural systems and controls and establish work priorities.
Maintain confidential and sensitive information.
Plan, organize and produce work in order to meet schedules, timelines, and multiple deadlines.
Independently and effectively organize, prioritize workload with frequent interruptions.
Communicate effectively, both verbally and in writing.
Attend conferences, off-site trainings, seminars, and other work-related events.
Working Conditions Work with office equipment and computerized workstations which involves repetitive arm and hand movement.
Work while sitting, standing, bending, stooping, squatting, kneeling, and climbing.
Lift and carry up to 25 pounds.
Must provide means of transportation.
Must provide proof of a valid California driver's license and California vehicle insurance.
Frequently travel to various schools, vendors, meeting sites, and conferences.
Experience and Education Minimum of four (4) years of increasingly responsible administrative or office management experience.
High school diploma or equivalent required; college degree or additional coursework in the field of Business, Human Resources or related field is preferred.
Possession of a Human Resources certificate is desirable.
Supervisory experience sufficient to hire, train, supervise, evaluate, and discipline team.
Experience with the public sector or public schools is desirable.
Application:
For application materials, please refer to RESIG's website at www.
resig.
org.
Submission Deadline:
Friday, August 18, 2023, at 4:
30 p.
m.
Candidates must deliver by email to email protected :
a cover letter, completed application, and resume of experience.
Examination Process:
The examination of this classification will consist of:
1.
Evaluation of the application material submitted.
(Incomplete submission packets will be rejected.
) 2.
Qualified applicants will be asked to attend an in-person interview and successfully complete a Basic Skills Test on Monday, August 28, 2023.
Finalists will be asked to attend an in-person interview on Wednesday, August 30, 2023.
Finalists will also be required to provide three current letters of reference during this visit.
General Information Successful applicant must be fingerprinted, and a satisfactory Department of Justice records check must be received prior to employment.
Per Government Codes 3100-3109 all public employees are disaster service workers subject to such disaster service activities as may be assigned to them by their superiors or by law.
All disaster service workers shall, before they enter upon the duties of their employment, take and subscribe to the oath or affirmation required by the Government Code.
In case of an emergency or disaster, public employees are required by law to respond to the disaster when so assigned.
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION/TITLE IX EMPLOYER Job Type:
Full-time Pay:
$91,075.
00 - $116,238.
00 per year
Benefits:
Dental insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Professional development assistance Retirement plan Tuition reimbursement Vision insurance Schedule:
8 hour shift Day shift Ability to commute/relocate:
Windsor, CA 95492:
Reliably commute or planning to relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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